1. Code of conduct a. All FTPEC members, and non-members, have a right to expect good manners and courtesy from each other, and a responsibility to give it in return. Bullying and harassment of any kind will not be tolerated. This applies to anyone attending the FTPEC club grounds. b. Non-members who utilise FTPEC for coaching purposes do so at the sole discretion of the Management Committee and all instructions from the Management Committee must be adhered to. 2. Membership and Cost a. All riders must be current financial members of Equestrian Australia. Riders will be required to enter their EQ number which will be validated as part of the Nominate booking. b. The charge for non FTPEC members is $40 per horse with a minimum of 2 riders, ie $80 minimum cost for ground hire. It is a requirement to use the FTP Clinic template from Nominate which will appropriately charge non-FTP members when they enter the clinic. c. The water jump is only filled for open days, clinics and competitions. 3. Booking FTPEC grounds for a clinic a. A private booking link will be sent by the Club to allow Arena and or/ Cross Country course bookings to be made at your own discretion. Bookings can be made up to 120 days in advance with a minimum of 4 days' notice required. b. Booking link - if riders are non-FTPEC members, coaches are required to use the FTP Clinic template from Nominate. This template will ensure that entries have appropriate EA membership, Club membership (or if not a member of the Club, they will be charged the appropriate hire fee) and a completed digital Horse Health Declaration. If all riders are FTPEC members, using this Nominate template is not required. c. For Full Day bookings, a flyer will be produced by the Club for promotion to Club Member’s and on social media. d. 1 weeks’ notice is required to fill the water jump. e. Cost to fill the water jump is $75 for clinics of up to 15 riders. Clinics with more than 15 riders, this is provided free of charge if required. 4. Insurance a. All coaches must have adequate insurance. b. Coaches must supply the committee with a copy of their Certificate of Currency by uploading a file below. This document will be required annually. 5. Biosecurity a. Non-FTPEC members: by using the FTP Clinic Nominate template, rider’s will complete an online digital Horse Health Declaration. b. Personal hygiene and hand washing must be always adhered to. c. If you are unwell and have any symptoms of Covid19 you must not attend the grounds. 6. Safety a. Helmets: • Helmets must always be worn by all riders when on horseback. Helmets must meet current Australian standards and be yellow-tagged as compliant. • A rider may void an insurance claim if they were not wearing a helmet that meets current Australian standards. b. Back Protectors on cross country course: • Back protectors are mandatory for all riders who are jumping fences on the cross country course, regardless of experience level and fence height. • Fences must be jumped in the direction that they are ridden in competition. Please check the position of ground bolts should you require clarification. Ground bolts are positioned at the front face of the fences. c. Showjumping obstacles • Wings are to be used for upright/vertical jumps. Do not use standalone poles for upright/vertical fences. • Wings are to be used for the front rail of an oxer fence. • Standalone poles are to hold the back rail of an oxer fence only. d. Falls • The committee must be advised immediately of any fall of a student or instructor from a horse via email to ftpequestrian@gmail.com . • An incident report must be completed for any fall. The link for incident reports is as follows: https://form.jotform.com/202477282848061 • Call ‘000’ if a rider appears hurt or injured in any way. e. Concussion Protocol • Any student/clinic attendee who is currently following the concussion protocol set out by EA, MAY NOT ride on FTPEC grounds. • As a coach it is your responsibility to ask your students if they are currently affected by this protocol. 7. Arena a. Please ensure the take-off and landing areas in the arena are raked after using the show jumps. b. All manure must be removed from the arena. 8. Yards a. Yards must be cleaned of all hay and manure after use. b. The committee reserve the right to withhold any bond paid if yards are not free of manure, shavings, or feed/hay. 9. Bond FTPEC reserve the right to charge a bond, to be refunded if the grounds are left in good condition as specified 10. Failure to follow protocols Should a coach fail to follow the protocols clearly set out above, the committee reserve the right to disallow any future ground hire by that coach for a set period or indefinitely.